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Portfolio Management Officer


Job description

The primary job of a Portfolio Management Officer is to ensure that the NMBS standards are upheld and clearly defined throughout the entire project process and that demands for Purchases and Projects are handled as such. The Portfolio Management Officer is responsible for overseeing all demands for purchase and overseeing the work of ongoing projects, accompanying the project responsible throughout the project process, assuring reporting to the management, … in the Portfolio Management Office team

A position as a Portfolio Management Officer typically involves collaborating with other Portfolio Management officers, teamleads, Project Managers, Business Relationship Managers, Business ICT Coordinators of the SNCB client or vendors and business PMO Collaborators.


Duties and Responsibilities

Processing of different types of demands of our client (SNCB):

 

DEMAND RELATED

 

  •  Procurement-Purchase demands follow-up:

-          Create quality control (budget check, check project info, check purchase details,...)

-          Prepare for internal approval

-          send to BackOffice to create "requests to orders " and/or "Purchase order "

-          Follow-up to purchases (in SAP/Control Desk)

  •  Inform customers at all times about the status of their demands/files
  •  Contact with the vendor Infrabel for quotations and follow up
  •  Full management of the functional mailbox

PROJECT RELATED

In order to successfully oversee every aspect of the project management process, the Portfolio Management Officer will perform a wide variety of tasks:

Facilitate the planning and execution of the Project within scope, timing and budget

The Portfolio Management Officer stimulates and facilitates the business relationship manager and the project team (IT and SNCB) to ensure delivery of prioritized tasks, monitors deadlines and reports on various deliverables so that each project can hit the ground running with minimal wasted time and resources.  PMO has frequent status meetings with business relationship managers and contacts with project managers,…  and organizes and follows up the governance committees for the different projects.

 

Analyze Financial Information Another important role of a Portfolio Management Officer is the analysis of financial data as it pertains to each project in their control. This includes the proper distribution and allocation of resources, the implementation of budgets and the quantification of monetary risk and impact.

Watch over and propose modifications to Project Management Methodology and Processes

 It will be your responsibility to make sure that all activities related to a project’s management process are carried out in the most efficient and effective manner following the chosen project methodology (PM2), and using the required templates, while simultaneously upholding a given set of standards. To accomplish this, the Portfolio Management Officer will identify potential improvements in new and pre-existing processes and templates, continually reevaluate whether each project is meeting the applicable standards and engage in problem solving with other responsibles.

The Portfolio management officers explain the project management process to the project managers and answer their questions.

Ensure Documentation and reporting to the management

Every step of a project’s intake, development and execution needs to be thoroughly documented, and it’s up to the Portfolio Management Officer to ensure the accurate completion of such documents. This may involve reviewing and aiding in the writing of templates documents relating to project’s in general. Portfolio Management Officer will frequently need to provide status reports, dashboards,… to the management and delivery teams.

Requirements

  • Minimal professional Bachelor with 2 year experience in portfolio management
  • Excellent written and verbal communication ( Dutch, French & English)
  • Good communication skills
  • Takes initiative
  • Attention to detail and quality focus
  • Structured, organized and process-driven
  • Financial acumen
  • High level of self-organization
  • Ability to perform under pressure
  • Excellent knowledge of MS office and SharePoint
  • Experience in an IT environment is a plus
  • Knowledge of project management processes and project methodologies is a plus